Three ways to count
StockLens runs in any modern browser on a phone, tablet or laptop. CountFlow gives you a guided, adaptive counting screen for each section. Smart Sheet Capture lets you keep using printed stock sheets and photograph them afterwards. AI Scanner (Beta) is an optional extra pair of eyes for shelves you can see clearly.
There is no specialist hardware and no barcodes to scan. You can mix methods within the same stocktake, section by section.
Why operators move off spreadsheets
Manual stocktakes are slow, easy to mis-key and hard to audit later. Counts recorded on paper have to be typed up again, and a single transcription error feeds straight into variance and GP.
- Remove the re-typing stage between the count and the report
- Reduce transcription errors
- Standardise how counts are taken across sites
- Keep photo and approval evidence against every count
What you can count
Spirits, wine, beer, cider, RTDs, minerals and post-mix, plus food and consumables, using multi-unit product setup (bottle, case, keg, weight or volume). Items that are awkward to photograph — kegs, cellar bulk, open food containers — are counted in CountFlow.
Evidence and approvals
ProofTrail stores the photos, sheets, times and users behind each line, and records who approved the stocktake. If a variance is queried later you can open the original evidence and re-check it. Nothing feeds variance or GP until it has been reviewed and approved.
Built for hospitality, not generic retail
StockLens AI was built specifically for bars, pubs and restaurants. Sections, cellar transfers, recipes, waste and GP reporting are designed around the way hospitality actually trades — not adapted from a warehouse system.
Hospitality use cases
- Independent gastropubs reducing weekend manager hours
- Multi-site bar groups standardising counts across venues
- Hotel F&B teams running fortnightly stocktakes across multiple outlets
- Restaurant chains tracking beverage variance against EPOS sales