Photograph or upload
Take a clear photo of an invoice on your phone, or upload the original PDF or scan. For an invoice received by email, download the attachment and upload it to StockLens. Automatic email forwarding is not available.
- Photos of paper invoices
- PDF invoices
- Scanned invoices
- Invoice attachments downloaded from supplier emails
AI extracts the details
StockLens identifies information such as the supplier, invoice number, product names, quantities, case sizes, purchase prices and totals, and proposes matches against your product library.
Review and confirm
Extracted information can be reviewed and corrected before approval. Once you confirm, cost prices update against products so GP and stock valuation reflect the latest price.
Audit trail and supplier history
Every approved invoice is stored against the supplier and product. You can see price history per product per supplier — useful for negotiations and identifying price creep.
Check the invoice against the delivery
Capture the delivery note and confirm the good, damaged and rejected quantities when stock arrives. Link the invoice to compare billing with accepted goods, even when the order was placed by phone or on a supplier portal. A recognised invoice does not prove that all billed stock was delivered.